Microsoft Excel has been around because the 1980’s.
And to nowadays, it’s still one of the maximum recognizable spreadsheet programs within the world. Business experts and informal users alike rely on its extensive facts storing abilities.
However, Excel has some essential boundaries.
You may have already outgrown the tool. If you’re locating that, increasingly, spreadsheet chaos is affecting your every day productivity, you have to probably migrate from Excel to the internet.
But how might you realize if it’s time to replace your spreadsheets with an online database?
Watch our closing video manual and convert your Excel spreadsheets to internet programs with out coding.
How to Tell If You’ve Outgrown Microsoft Excel
While Microsoft Excel is an easy-to-use program, it can be inflicting you to paintings more difficult, no longer smarter. Here are five positive signs it’s time to update your spreadsheets with a web database:
- You have multiple users seeking to edit spreadsheets at the same time.
A fundamental frustration whilst using Excel in a crew surroundings is that every document can handiest be edited by way of one character at a time. When a person else has the report open, different humans both have to wait, ask to be notified while it becomes to be had or save a new edition and attempt to merge the adjustments later.
While alternatives inclusive of Shared Workbook exist, these can result in complicated changes in particular if more than one users occur to edit the equal mobile at the same time.
You can attempt the use of MS Excel Online with an Office 365 account for multi-man or woman editing, however it’s so constrained compared to the computing device version: you cannot view CSV files, observe data validations or conditional formatting, create advanced charts, run macros or use pivot tables. These are only some of the web version’s constraints.
- You’re handling sensitive information.
If records security is a situation — and it should be — circulate from Excel to internet programs, ASAP.
While you could without problems add a password to a spreadsheet or macro, the extent of protection is extraordinarily low. It offers handiest a rudimentary line of protection for newbie customers beginning files at the network. You can’t save you documents from being despatched outdoor, and there’s no scarcity of free packages all around the net which might be designed to crack into Excel.
Researchers from cloud security firm Mimecast have also determined a vulnerability in Excel’s Power Query device, that’s used while integrating spreadsheets with external databases and internet pages. That’s some other safety risk to observe out for.
Three. You weed through multiple versions of the equal document.
Consolidating each person’s modifications into a single record is in itself a painstaking mission that delays production, impacts the workday and defeats the purpose of simultaneous modifying within the first vicinity.
And a few days, you’re no longer even sure which file is without a doubt the maximum up to date, in particular while all filenames incorporate the phrase “very last”.
Four. You run into limitations sharing or linking spreadsheets.
Linked Excel spreadsheets are a residence of cards
HOUSE OF CARDS: Renaming a report or converting the format can effortlessly ruin hyperlinks between more than one spreadsheets.
Microsoft has introduced a pair features for teams to work in Excel, however you’ve probably skilled a variety of regulations while trying to share or link spreadsheets.
For instance, when a record is stored as a “shared workbook” on your network, you can’t insert new cells, merge or cut up cells, alter formulas, or add or change conditional formatting. Another alternative is to create hyperlinks among exceptional files so people can open and edit at the identical time, but hyperlinks ruin without difficulty if the facts layout changes or the report is renamed or moved.
It’s like building a house of cards!
Five. You’re the usage of Excel as a records warehouse.
Some companies use the same file over many years, including new sheets and cells to it and in no way knowing how large the document has grown.
A massive Excel record isn’t simplest slow, it’s additionally prone to guide mistakes. One incorrect variable on a cell can go back wrong effects and compromise the exceptional of the facts you operate to make choices. Some businesses learned this the difficult way and landed on our maximum terrifying Excel horror tales list. Size can also result in possible statistics loss, mainly when the program crashes even as commencing the record.
Excel is splendid for coping with smaller units of facts. But while your enterprise begins to develop, you simply can’t rely on a unmarried spreadsheet anymore.
It’s Time: Migrate from Excel to Web Applications
If you’ve skilled any of the symptoms above, you’ve probably outgrown Excel already. It’s time to update your spreadsheets with an internet database.
Whether you’re the use of Excel as a simple database, reporting device or tracking mechanism, you may import your spreadsheets into Caspio to convert them into custom database programs with none programming.
More importantly, you could amplify your software with sophisticated database functionality like authentication, user privileges, e-mail signals, charts and pivot tables — all while enjoying the organisation-grade protection and performance of Caspio’s low-code platform.
To assist you get started, here are a few sources you can take a look at out:
Ultimate Video Guide: Convert Excel to Web – Get our comprehensive series of 5 videos explaining exactly how you could create your very own online database applications using your existing Excel files. The collection additionally comes with a unfastened Caspio trial account.
How to Import Excel Spreadsheets Into Caspio – Watch this video and discover ways to migrate your present Excel spreadsheets into the cloud the usage of Caspio’s low-code platform.
Build Database App Functions – Want to discover ways to build charts, bureaucracy and reviews to your Excel web app? Watch this video.
Five of the Most Terrifying Excel Spreadsheet Horror Stories We’ve Ever Heard – Here’s a excellent reminder for why a one-size-fits-all solution like Excel, while mixed with human error, can bring about disastrous losses for even the biggest corporations inside the world.
Excel to Web: 8 of the Most Fascinating Success Stories We’ve Ever Heard – Be inspired by the tales of enterprise specialists who took the soar and determined emigrate their records management from Excel to the cloud.
Four Reasons Why You Should Turn Excel Spreadsheets Into Web Apps Now – Still need some convincing? Read this newsletter and discover greater motives to convert your spreadsheets into on line database programs.
Want to learn greater?
Schedule a unfastened session with one in all our platform specialists these days and explore the opportunities with Caspio.